Conference Rooms

Nebraska Extension in Lancaster County’s facility includes three conference rooms, which can be combined (i.e., wall dividers rolled out of the way). Primary use of the conference rooms is for Nebraska Extension in Lancaster County programs and activities. When scheduling permits, the conference rooms are available to other government agencies and non-profit organizations — a fee may be assessed (see below). Outside agency use is typically scheduled no more than 90 days in advance to ensure availability for Nebraska Extension in Lancaster County programs and activities.

ON THIS PAGE:
Reservation Steps | Hours | Fees | Reservation Policies | Parking | Food/Beverage Policies | Audio Visual | Miscellaneous | Room Setup Styles | Reservation Application

TO RESERVE CONFERENCE ROOM(S):

1) Read through the information below to ensure our policies will work for you.
2) Call the Extension office at 402-441-7180 to determine room availability.
3) Complete the Conference Room Reservation Application and submit no later than two days prior to the event. Submission will confirm you are reserving the room(s) and officially hold the date & time.
4) Extension staff will email confirmation of receipt.

Hours

The Nebraska Extension in Lancaster County conference rooms, 444 Cherrycreek Rd., Suite A, Lincoln, NE are available (as scheduling permits) from 8 a.m.–4:30 p.m., Monday–Friday, with the exception of county-observed holidays. The conference rooms may be available for evening meetings with approval from Extension staff.

Fees

$100 per room, per day.
$50 per room, per half day or portion thereof.
$50 for lobby use (break-out sessions, displays for events, etc.). This will be charged according to your room usage. If you are using the room for a full day, you will be charged the full amount for the lobby. If you are only using the room for a half day, you will be charged $25 for the use of the lobby.
- YOU WILL NOT BE CHARGED TO USE THE LOBBY FOR SERVING LUNCH OR TAKING REGISTRATIONS.

If you are an agency exempt from the above fees, you will be notified at the time of scheduling. For those required to pay, an invoice will be sent after the event has occurred.

Reservation Policies

To reserve a conference room, see the 4 steps listed above. If a Conference Room Reservation Application is not submitted at least two days prior to the event, we will assume you are not using the facility.
Cancellation of facility reservation must be received by our office no later than 48 hours prior to the event. Failure to notify our office of a cancellation will result in a charge for use of the room and may jeopardize future use of our facility. Exceptions for weather-related cancellations will be allowed.
We will set up rooms as indicated on the submitted application.

Parking

Conference room participants are to PARK IN THE SOUTH PARKING LOT ACROSS FROM EXTENSION’S FRONT ENTRANCE. The east parking lot directly beside the building is for Extension staff only. Vehicles parked in staff-designated areas are subject to being towed. Please be sure to share this information with your attendees.

Food/Beverages Policies

Snacks may be served in the room you have reserved. Meals must be served in the foyer and eaten in the reserved meeting room(s) only. Empty rooms will not be available for usage. WE MAKE ROOM ARRANGEMENTS ONLY. CATERING AND OTHER ARRANGEMENTS ARE TO BE MADE BY THE SCHEDULING AGENCY. There will be NO warming of food for lunches in the Extension office. Food should be removed at the completion of the meal. Please use recycling bins when appropriate.
Coffee pots are available. It is the responsibility of the user to clean out the coffee pots after use.
The following items are NOT PROVIDED: plates, cups, napkins, utensils, pitchers for water, coolers, ice, storage for ice, refrigerator for storing items, coffee, creamer, sugar, stirrers, etc.
For safety reasons and cleaning purposes, please report any food or drink spilled on the carpet or in the foyer to the receptionist or custodian immediately.

Audio Visual

All rooms have a podium with a microphone, multimedia projector and projection screen. If you wish to connect to the projector, we will provide an HDMI or VGA analog (DE-15) cable; you must bring your own laptop.
We have 1 USB-C to HDMI adapter and 2 lapel mics available for check-out for each room. You will need to provide your vehicle keys or an ID to check them out. These items will be returned to you when you bring back the mics. These items are only available during office hours (8 a.m.–4:30 p.m.). Please come to the front desk to check them out.
We do not provide other types of dongle/adapters for HDMI or VGA connectors.
Damage to, or malfunction of any equipment provided by our facility must be reported immediately.

Miscellaneous

WiFi available. Instructions provided (on podium and/or at front desk).
No items are to be attached to the painted walls. Items may be hung from the carpeted room dividers with pins only.
Users of the room will be responsible for general pick up and removal of materials at the end of the event.
Items left in the conference rooms will be held for two weeks. See the reception desk for “Lost and Found.”
This facility is equipped with an automated external defibrillator (AED) device in case of emergency.
Mother’s room available (ask at the receptionist’s desk).
After-hours lobby phone: 402-441-7170.